Job Description
We are seeking a highly organized and adaptable Administrative & Personal Assistant to support both the operational needs of the business and the personal executive tasks of our leadership team. This role is ideal for a flexible, solutions-oriented professional who thrives in a fast-paced, entrepreneurial environment. The successful candidate will demonstrate initiative, strong communication skills, and the ability to manage multiple priorities with professionalism, discretion, and attention to detail. Key responsibilities include calendar and travel coordination, internal communication, administrative support, personal errands, and special project assistanceall contributing to the smooth execution of day-to-day activities and our broader mission to invest in and uplift local communities.Key ResponsibilitiesManage and prioritize calendars, appointments, and meetingsPrepare and edit correspondence, reports, and presentationsHandle all incoming calls and manage email communicationsOrganize and maintain digital and physical filing systemsCoordinate travel arrangements, meeting logistics, and itinerariesAssist in planning and supporting events and site visitsConduct research and compile summaries for business needsPerform other administrative tasks as assignedPersonal Assistant SupportAssist with scheduling personal appointments and errandsTrack and manage key dates, renewals, and deadlinesCoordinate family and household logistics as requestedSupport the execution of special projects (e.g., travel, event coordination)Handle confidential information with the highest level of discretionAct as a liaison with vendors, service providers, and external contactsQualificationsHigh school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred2+ years of relevant administrative experienceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Excellent written and verbal communication skillsStrong organizational and time-management abilitiesProfessional demeanor and polished interpersonal skillsAbility to work independently and manage multiple prioritiesPrior experience in real estate is preferredKey SkillsMeticulous attention to detail and follow-throughAbility to multitask and prioritize in a changing environmentCritical thinking and problem-solving abilitySelf-directed with strong initiativeDiscretion in handling confidential informationStrong research and reporting capabilitiesWork Environment & ScheduleSemi-flexible schedule with a maximum of 20 hours per weekHybrid position: 90% remote work, 10% in-person for meetings or trainingInitial training will be conducted both onsite and virtuallyOur CultureAt Job Task Done, we are forward-thinking, people-centric, and driven by our values of collaboration, integrity, and excellence. We foster a supportive and inclusive work environment where team members are empowered to grow, contribute, and make a meaningful impact.CompensationHourly wage based on experience. Additional details to be discussed during the interview process.How to ApplyTo apply, please submit your resume and a cover letter outlining your relevant experience and interest in the position. Qualified candidates will be contacted for a phone screening, followed by in-person interviews. The hiring process typically takes 23 weeks.We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Job Task Done LLC
Job Tags
Work at office, Local area, Flexible hours,