Job Description

Job Title: Payroll Records Technician

Location: System Business Office

Department Name: Payroll

Req #: 0000212898

Status: Hourly

Shift: Day

Pay Range: $21.69 - $30.64 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview

The RWJBarnabas Corporate Payroll supports an employee base of more than 40,000 employees.The Payroll Records Technician is responsible for monitoring all tasks and initiatives necessary to accomplish the organization s payroll processing objectives. This role is responsible for the processing of all tasks related to the finalization of the payroll period processes. The Payroll Records Technician ensures the payroll function are following company policies and procedures, wage & hour laws, Federal Labor Standards Act, and other applicable requirements.

Qualifications

Required:

• High School Diploma required 

• Working knowledge of MS Office, especially Excel

• Working experience of federal, state, and local tax practices

• Strong oral and written communication skills to effectively communicate with all levels of management and external vendors

• Proficient in Microsoft Word and Excel

• Must be able to adhere to confidentiality standards and professional boundaries at all times

Preferred:

• 5+ years of experience with PeopleSoft

• Prior experience in a hospital or related industry experience is a plus

• Previous experience with tax and vendor updates within a large payroll system

Scheduling Requirements:

• Hybrid working schedule: In office 1 day per week (Oceanport, NJ); remote 4 days per week, subject to change 

• Working schedule: M-F 8A to 430P

Essential Job Functions

• Confirm on cycle payrolls and off cycle checks/reversals
• Process on cycle and off cycle direct deposits and positive pay files
• Reconcile ACH/Positive Pay reports against Peoplesoft reports
• Run the Employment Tax and Wage Payment in ADP
• Process General Ledger files and Labor Distribution reports by company for biweekly transmission to the Finance FSCM system
• Process the General Ledger Monthly Leave files, by company, for Finance
• Process the Bank Recon monthly for Finance
• Process and balance weekly outbound files transmitted to our carriers or other in-house systems
• Process and balance Garnishment reports biweekly and submit invoices/credit advises to Treasury for payment
• Run the process to create the paystubs in PDF format
• Process and balance files to transmit employee Fidelity data, etc. to the benefit administrators
• Correct rejected transactions to meet the funding deadlines
• Retrieve and process files from vendors to update employee records
• Review the reports, research rejected transactions, make corrections and/or report any issues
• Distribute vendor reports
• Monitor the payroll mailbox
• Sort/distribute mail, print and mail off cycle checks
• Manage Third Party Sick from the State of New Jersey
• Record and balance Employee and Employer payments, upload into the payroll system, and reconcile at year end for W2 processing
• Manage ADP Garnishments, year end transfers, upload court orders, research issues and make corrections
• Attend garnishment related meetings with ADP
• Participate in company projects as assigned
• Assume responsibility for related duties as required or assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

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